Tips and Documentation

What Partners CAN AND CANNOT Do to Support Self-Response in the 2020 Census

Posted on

This post was contributed by US Census Bureau, Communications Directorate. 

For the first time, people will be able to respond to the Census online from anywhere, anytime. We already have thousands of partners working to ensure a complete and accurate count, including 2020 Census partners as well as tribal, state and local governments. The use of technology on the 2020 Census provides new opportunities to support people responding to the 2020 Census, including the ability to respond without a Census-provided identification code.

The Census Bureau welcomes this support from our partners, including:

  • Encouraging response to the Census in the mailed or hand-delivered materials from the Census Bureau;
  • Providing secure links to 2020census.gov, where people can easily respond to the 2020 Census;
  • Providing language assistance (e.g., helping a non-English speaking respondent log in to the Internet response questionnaire in the appropriate language);
  • Helping disabled people (e.g., helping a visually-impaired individual dial the appropriate telephone number to provide their responses);
  • Encouraging people to call the 2020 Census phone line to respond in English or in any of the other 12 languages available for self-response;
  • Providing access to computers and tablets at kiosks, conferences, public events, community centers, healthcare facilities, places of worship, shopping areas, and other locations so that people can respond to the Census Bureau Internet Self-Response website on the spot;
  • As always, helping people understand that responding to the 2020 Census is important and safe.

A key principle for the 2020 Census is our obligation to ensure we protect the public’s answers to the census. While we welcome assistance, for security and confidentiality reasons there are several things we do NOT want local partners, or tribal, state and local governments, to do.

No one other than Census Bureau employees should go door-to-door to collect information for the 2020 Census. Doing so could create confusion for households that have already responded or those who must be interviewed by census takers because they have not yet responded to the census. Although the majority of our census enumerators will be in the field beginning in May for the Non-Response Follow-Up operation, we will have enumerators working on a variety of operations throughout the entire self-response period.

Door-to-door canvassing may actually discourage response because it elevates concerns by residents of a potential scam, intrusion or other nefarious activity. A key component of our communications effort is to raise awareness of how to identify an official census enumerator. If the public is not sure who is knocking on their door, they will not answer.

We also do NOT want partners to:

  • Encourage anyone to respond to the census on behalf of a household that they are not part of (e.g., it is illegal to fill out a census response for your neighbor’s house, even if you believe they did not respond);
  • Create websites or apps designed to directly collect 2020 Census response data;
  • Collect data over the phone or in person with the intention of submitting to the Census Bureau.

Data collected by census takers employed by the Census Bureau is protected under Title 13 of the US Code. Census employees take an oath to ensure that respondent information is used for statistical purposes only and not for any other reason. Census employees cannot share information with anyone else, including law enforcement – not the FBI, ICE or even local police.

2020 Count Review webinar

Posted on Updated on

This is a recording of the webinar “Address Data File Preparation: Tips and Best Practices”. It was presented for the 2020 Count Review program.

Thanks to the presenters -Jeff Hardcastle, Mike Mohrman, Jan Vink, and Sue Copella. The transcript is also attached. CRO – Address Data Prep Webinar 030719 – transcript

Participant Statistical Areas Program Webinar

Posted on Updated on

In this webinar, December 18, 2018, SDC members provide information on the Participant Statistical Areas Program (PSAP). Kim Korejko and Ben Gruswitz of Delaware Valley Regional Planning Commission focused on the details of the PSAP program and how it worked during 2010 for their agency and how it is expected to proceed this round.  Bob Coats with the NC Office of State Budget and Management approached PSAP activities from a State Data Center perspective and how SDC’s might support PSAP activities.

This webinar is the sixth in a series of Plan to Plan for 2020 webinars organized by the SDC Steering Committee and hosted by the SDC Program.

Presentation materials are provided here:

Due to technical difficulties a recording of the presentations is unavailable.

Complete Count Committees webinar

Posted on Updated on

In this webinar, SDC members from three states provide updates and lessons on “standing up” their Complete Count Committees. They provided information about the Committee structures, activities, budget, and the particular SDC role.

This webinar is the fifth in a series of Plan to Plan for 2020 webinars organized by the SDC Steering Committee and hosted by the SDC Program. (October 3, 2018)

Presentation materials are provided here:

The WebEx recording is available here: https://census.webex.com/census/ldr.php?RCID=84893a73a8b62e2d7a7ce4344d405ee3

Plan to Plan for 2020 webinar series

Posted on Updated on

The “Plan to Plan” webinar series provides orientation and training on specific 2020 Census programs and operations. Numerous state-based partners are involved, and the series will discuss the possible roles of SDCs and state networks. Our presenters include both Census Bureau program managers and state-based experts, invited to present their experience, best practices and tips for successful state involvement.

The “Plan to Plan” webinar series is organized by the SDC Steering Committee, and hosted by program staff at Census Bureau. Comments, suggestions and volunteers are invited. You can contact Jennifer Shultz, Pennsylvania SDC, or any Steering Committee member.

Webinar recordings

  • Plan to Plan for the 2020 Census: Part 1 webinar (1/1/2017)

    New from North Carolina SDC
    Plan to Plan for the 2020 Census: Part 1 webinar
    The “Plan to Plan” webinar series will provide sessions on specific 2020 Census programs and operations. Numerous state-based partners are involved, and the series will discuss the possible roles of SDCs and their state networks. Webinar from December 13, 2016.
    Find it here: https://census.webex.com/census/ldr.php?RCID=6bc0d001423c92205eee344eae2bbdee

  • Preparing for Local Update of Census Addresses webinar (12/26/2017)

    The State Data Center Program hosted a webinar, November 29, 2017, on preparing for Local Update of Census Addresses (LUCA), from the viewpoint of state and local governments participating in the review.

    This webinar provides an overview of the LUCA process, followed by information on identifying and preparing local address sources, using the block level housing unit counts available from Census, and tools to assist with local address file development.

    The presenters are Robert Scardamalia and Dale Miller. Robert Scardamalia served as New York’s Chief Demographer for over 20 years, and was a member of the SDC Steering Committee ahead of the 2000 an 2010 Censuses. Dale Miller is the Principal Planner with the Herkimer and Oneida Counties (New York) Planning Program. He has been involved with each census since 1990, and participated in his region’s LUCA review in 2000 and 2010.

    The complete slidedeck from November 29 can be downloaded as a PowerPoint file.

    Acknowledgements: The SDC Steering Committee thanks Robert Scardamalia and Dale Miller for delivering this presentation; Census Bureau for hosting the live webinar; and Minnesota State Demographic Center for repackaging this webinar as YouTube videos.

    This webinar is the second in a series of Plan to Plan for 2020 webinars organized by the SDC Steering Committee and hosted by the SDC Program.

  • What is the Census Planning Database? webinar (2/1/2018)

    New from US Census Bureau
    What is the Census Planning Database? webinar
    The Census Planning Database pulls together small area population and socioeconomic variables relevant to public outreach and engagement. It’s available as a data file and an API. Census Bureau is developing a ROAM app for mapped presentations of the data. Webinar from January 17, 2018.
    Find it here: http://dlvr.it/QBm7Hw

  • Mapping Hard to Count Communities webinar recording (6/21/2018)

    New from Center for Urban Research CUNY
    Mapping Hard to Count Communities webinar recording
    In this webinar, part of the Plan to Plan for 2020 webinar series, Steven Romalewski provided an overview of the Mapping Hard to Count Communities site. In addition, he shared his experience working with the Census Planning Database for this and other projects. Steven Romalewski serves as Director of the CUNY Mapping Service at the Center for Urban Research, CUNY Graduate Center.
    Find it here: https://census.webex.com/census/ldr.php?RCID=d490e4d8495676ffb6ca4dfe6c1d61d0

  • Complete Count Committees webinar (10/9/2018)

    In this webinar, SDC members from three states provide updates and lessons on “standing up” their Complete Count Committees. They provided information about the Committee structures, activities, budget, and the particular SDC role.

    This webinar is the fifth in a series of Plan to Plan for 2020 webinars organized by the SDC Steering Committee and hosted by the SDC Program. (October 3, 2018)

    Presentation materials are provided here:

    The WebEx recording is available here: https://census.webex.com/census/ldr.php?RCID=84893a73a8b62e2d7a7ce4344d405ee3

  • Participant Statistical Areas Program Webinar (12/19/2018)

    In this webinar, December 18, 2018, SDC members provide information on the Participant Statistical Areas Program (PSAP). Kim Korejko and Ben Gruswitz of Delaware Valley Regional Planning Commission focused on the details of the PSAP program and how it worked during 2010 for their agency and how it is expected to proceed this round.  Bob Coats with the NC Office of State Budget and Management approached PSAP activities from a State Data Center perspective and how SDC’s might support PSAP activities.

    This webinar is the sixth in a series of Plan to Plan for 2020 webinars organized by the SDC Steering Committee and hosted by the SDC Program.

    Presentation materials are provided here:

    Due to technical difficulties a recording of the presentations is unavailable.

Upcoming: Continuing the series

Additional webinars are being planned. This list of topics is subject to change, additions, and rescheduling.

  • Lessons Learned from Experienced PSAP Participants. TBA, November/December 2018.
  • Census’s Address Database Work After LUCA: What’s next? Proposed, 2019.
  • FSCPE’s 2020 Count Review. Proposed, 2019.
  • Building Custom Reports with APIs. Proposed, 2019.

The “Plan to Plan” webinar series is organized by the SDC Steering Committee, and hosted by program staff at Census Bureau. Comments, suggestions and volunteers are invited. You can contact Jennifer Shultz, Pennsylvania SDC, or any Steering Committee member.

Mapping Hard to Count Communities webinar recording

Aside Posted on Updated on

New from Center for Urban Research CUNY
Mapping Hard to Count Communities webinar recording
In this webinar, part of the Plan to Plan for 2020 webinar series, Steven Romalewski provided an overview of the Mapping Hard to Count Communities site. In addition, he shared his experience working with the Census Planning Database for this and other projects. Steven Romalewski serves as Director of the CUNY Mapping Service at the Center for Urban Research, CUNY Graduate Center.
Find it here: https://census.webex.com/census/ldr.php?RCID=d490e4d8495676ffb6ca4dfe6c1d61d0